Q: Is this a required activity/program?
A: GSGATL product sales have a two-fold purpose, to support council services and provide income for troops. GSGATL has developed two excellent money-earning programs designed to off-set program expenses for the troops within our council.
Each troop registered as of September 1st each year MUST participate in GSGATL’s Girl Scout Chocolates & Magazines Program and Girl Scout Cookie Program before undertaking any other money-earning activity. This is the best way to earn money for your troop/group. After participating in these program opportunities, your troop/group may decide to earn additional funds on its own. There are a few money-earning activities (listed in Volunteer Essentials) that do not require approval.
Not participating in the Girl Scout Chocolates & Magazines Program will not prohibit troops from participating in the Girl Scout Cookie Program. Having an unpaid balance due from either program will prohibit troops from participating in subsequent sales or having other fundraising projects until the balance is paid in full.
Q: Why are we having a Girl Scout Chocolates & Magazines Program?
A: The Girl Scout Chocolates & Magazines Program is a great way for girls to practice basic life skills (goal setting, people skills, money management, decision making and business ethics) and to help defray some of the troop costs between start-up time and the Girl Scout Cookie Program. Girls can earn proceeds for troop activities and at the same time build self-confidence, learn to set goals, learn strong values and how to work as a team and be rewarded for their hard work with individual girl rewards.
Q: When does the program take place?
A: Girls will begin to take orders for ALL items (magazines and chocolate/nut items) September 1. Only items entered into Nut-E by October 18 will be ordered and used to earn troop proceeds and individual girl rewards. Products will be delivered to service units November 9, 10, 11 and 12. Troops will need to verify their designated pick-up location and time with their Service Unit Chocolates & Magazines Program Manager to receive their troop order.
Q: Are booth sales allowed?
A: Yes - While booth sales are allowed as part of this program’s activities, there is only one opportunity to place a troop’s order for chocolate/nut items needed. This means that if a troop intends to host a booth sale, all additional products for this activity will have to be ordered by October 18; the troop order deadline and ALL money for ALL products ordered will be due to GSGATL by December 3.
Q: What items are being offered in the Girl Scout Chocolates & Magazines Program?
A: Items sold during this program activity include subscriptions to over 700 of the most popular magazines in America with over 80 digital subscriptions as well as 16 varieties of chocolate/nut items. A Girl Scout collectible tin is featured each year as well as a holiday tin for gift-giving.
Q: Can new troops participate in the Girl Scout Chocolates & Magazines Program?
A: YES! If a new troop is forming and wants to participate, they need to submit their registration form to their Service Unit Registrar and attend Girl Scout Chocolates & Magazines Program training where they will receive information and materials to share with girls and parents. Troops need to be sure they receive a troop number before October 18 – the date all troop orders MUST be entered into Nut-E. All troop orders must be entered into the Nut-E site for each girl to receive proper credit for her earned rewards and for the troop to receive proper proceeds.
Q: Why should customers order magazines through Girl Scouts of Greater Atlanta?
A: You won't pay any more than you are already paying for your magazine subscriptions and 45% of your order will help Girl Scouts of Greater Atlanta provide girl programs for more than 44,000 girls, provide training for adult volunteers and support our five camps.
Q: What does it mean when a customer makes an online chocolate/nut promise?
A: When customers place an order/promise online, they are essentially selecting what they intend to purchase from the Girl Scout who they received the order email from. Customers ARE NOT paying for these items online. For items to truly be ordered (received in-hand), a girl/parent MUST be submitted the Girl’s Online Sales Report to the Troop for these promises/orders to be entered into Nut-E by the troop order deadline of October 18. Without these orders being entered by the troop Nut-E deadline, these items will not be shipped as part of the service unit/troop order (November 9, 10, 11 and 12), nor will girl reward items be earned for the items sold.
Q: Can customers pay for chocolate/nut items online?
A: No – online promises/orders require the Girl Scout to follow-up on the order for delivery and collection of payment. This process differs slightly from the actual ordering and sale of magazines online where customers use their debit/credit card to pay online and have subscriptions mailed directly to them. Those payments are made directly to the magazine vendor (QSP) who is responsible for assuring delivery of magazines to the purchaser.
Q: Can a magazine subscription be renewed through Girl Scouts before it is due to expire?
A: Yes – Renewals ordered ahead of time will be added to your existing subscription. To avoid receiving double subscriptions, fill out your order form online with name and address exactly as it appears on your current subscription label.
Q: Can a customer order magazines for a business?
A: Yes. However, the subscription must be sent to a specific person. Subscriptions sent to a business name, library or media center cannot be processed.
Q: When will customers receive their subscription?
A: Because all magazines are not on the same subscription cycle they vary largely in their mailing cycles. Renewals begin when the old subscription expires. QSP customer service (1-800-251-1542) is available to answer any questions a customer has regarding their purchase and magazine subscription cycle.
Q: Does QSP accept coupons?
A: QSP does not accept any coupons or discount offers. Only gifts described on the QSP online site will be provided.
Q: Does the customer need a receipt?
A: Yes! Online customers can print a receipt when they place their order. Both online magazine orders and online promises for chocolate/nut items afford the customer an opportunity to print a receipt at the time the order or promise is placed, as well as have one automatically emailed to them after completing all online steps of the process.
It is a good business practice to provide all paying customers a receipt for their chocolate/nut items at the time of payment. Girls/parents are welcome to purchase their own receipt booklets and/or the troop may want to distribute a custom receipt on behalf of the troop. Troops may also decide to distribute a few copies of the G3 receipts (received in each troop packet) to each girl/ family to help ensure each girl is equipped with some form of product receipts.
NEW THIS YEAR! Each girl will receive a Smiles4Military receipt book to issue receipts to customers who make a purchase to donate to the military—either a nut item or the $5 magazine voucher.
Q: When do we collect the payment for magazines, nuts and chocolates?
A: Payment is collected for chocolate/nut items when the Girl Scout delivers to her customers; this is true for orders taken by Order Card and those acquired online by accepting promises using the QSP site. Girl Scouts SHOULD NOT collect money for any magazine subscriptions - payment for these items is made online at the time of purchase by the customer using their chosen credit/debit card.
Q: What is the Address Booklet?
A: The Address Booklet is a way for girls to contact friends and family they may not be able to see face-to-face or send an email to directly through the QSP site during the program. Girls simply fill out the booklets with legitimate names and addresses. Each person listed in the booklet will receive one follow-up mailing (personalized by the Girl Scout who provided their name and address) directly from QSP regarding the purchase of a magazine subscription. QSP guarantees no names, mailing addresses, or email addresses will be shared, sold or used for other solicitation purposes.
Q: If one girl turns in a completed Address Booklet and has suggestions for names can she turn in another booklet?
A: NO, we can only accept one booklet per girl. However, if there are girls in a troop who have completed their one Address Booklet and have friends and family names and address that she has not used – those contacts may be used to help another Girl Scout complete her booklet. Why not share? That’s what teamwork is all about! Do not include payments with the Address Booklet—they will be returned and not processed.
Q: Can siblings use duplicate emails for the online QSP program?
A: Yes. Friends and family are likely to purchase from each of their favorite Girl Scouts.
Q: Can a girl duplicate contacts, using the same people in her Address Booklet and in the online QSP program?
A: Yes. A girl’s customers will have many different buying habits. Some will make their purchases online and others will order via the response mailing they will receive from the Address Booklet.
Q: Can a customer order or renew magazines not listed on a girl’s QSP online store?
A: No. Only magazines shown/offered on a girl’s online store may be purchased or renewed through QSP.
Q: Can girls earn rewards on orders placed after the troop order deadline of October 18?
A: No. Girl rewards are only earned on orders entered into Nut-E by the troop order deadline (October 18).
Q: How does a troop get credit for additional magazines subscriptions that customers may order after the troop deadline (October 18-December 15)?
A: Although girls no longer earn reward credit for magazine subscriptions after the troop deadline, any additional subscriptions ordered from their customers will allow the troop to continue to earn $2 for every subscription sold. GSGATL will credit all troops with the additional sales credit generated by their participating Girl Scouts and issue proceeds checks to troops after the close of the program, generally in late January to early February.
Q: What are the proceeds tiers being offered to all troops this season?
ALL troops will earn:
1-169 items (includes both military items) = $1.00 for each nut or chocolate item
170 + items (includes both military items) = $1.20 for each nut or chocolate item
$2.00 for each online magazine subscription
$2.00 for each completed Address Booklet – 1 per Girl (10 names & addresses required)
Magazine vouchers DO NOT earn proceeds or rewards in the magazine program. These items are sold as part as part of the chocolate/nut order card and earn troop proceeds and girl rewards for the chocolate/nut program only.
If each girl in a troop of 10
Sells 5 magazine subscriptions
Sells 24 Chocolates/Nuts items
Completes 1 Address Booklet (10 names and addresses)
Sends 12 emails through the QSP online site
Troop can earn $408
AND each girl will automatically earn five program patches in addition to more girl rewards!
Girl Scout Cadette, Senior & Ambassador Troops can earn MORE!
Girl Scout Cadette, Senior or Ambassador Troops ONLY have the choice of opting out of receiving rewards and receiving an additional $0.10 per chocolate/nut item in lieu of the rewards. In this instance, girls in the troop who reach the 12 chocolate/nut level and/or the 5 magazine levels will still earn the patches offered at these levels – all other items will not be received in lieu of the additional proceeds.
1-169 items (includes both military items) = $1.10 for each nut or chocolate item
170 + items (includes both military items) = $1.30 for each nut or chocolate item
Magazines will accrue their same rate of $2.00 per subscription.